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Please plan to join MCBOA for our upcoming Annual Meeting. Our planning committee is committed to providing an innovative program that brings you topics and resources specific to our regional challenges.
REGISTRATION IS NOW OPEN!
This year, we proudly present a program that focuses on three main themes:
Compliance * Industry Trends * Opportunities for Networking and Business Developments
MCBOA Operator Members: $175 per person
MCBOA Associate Members: $200 per person
This price includes the hospitality and Vendor reception on Tuesday night, breakfast on Wednesday and all meetings. Please register early so we can have accurate numbers for meals, etc.
Note: All attendees must be members in good standing.
REGISTER NOW
HOTEL INFORMATION
DoubleTree by Hilton Minneapolis Airport Hotel
2020 American Boulevard East
Bloomington, MN 55425
Book within the MCBOA room block to receive a discounted hotel rate of $109. Room block expires October 21, 2025.
BOOK HOTEL
For reservations, either use the link above or call 952-854-7441. (Remember to mention you are with Minnesota Charter Bus Operators Association 2025 Meeting to get Special Convention Rate!)
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TUESDAY, NOVEMBER 11
| Time: |
Agenda Focus |
| 10:00am |
Vendor set-up |
| 9:30am - 5:30pm |
Registration Open |
| 1:00pm - 1:15pm |
Welcome & Opening Remarks - Chad Ely, MCBOA President |
| 1:15pm - 2:00pm |
Opening Session: The Business Case for Safety — Turning Risk Management into ROI
- Focus: How insurers, regulators, and customers evaluate safety. How strong safety culture reduces premiums and strengthens contracts.
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| 2:00pm - 3:00pm |
Industry Update
- United Motorcoach Association (UMA) provides national updates, advocacy priorities, and key member initiatives.
- American Bus Association (ABA) provides national updateson federal/regulatory environment, marketplace trends, and industry outlook.
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| 3:00pm - 3:45pm |
Vendor Showcase & Refreshment Break |
| 3:45pm - 5:20pm |
Combined Education Session: From Near-Miss Reports to Safety Tech Solutions
- 3:40 – 4:10 Part A (Operator Perspective)
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- Near-Miss Data: From Driver Reports to Safer Fleets
- Operator safety director or risk consultant shares how to encourage reporting, analyze near-miss data, and act on it.
- 4:15 – 4:45 Part B (Vendor Perspective)
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- Innovations That Matter: Affordable Safety Tech for Midwestern Operators
- 2–3 vendors give tight, moderated demos on dashcams, telematics, and fatigue monitoring
- 4:50 – 5:20 Joint Q&A
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- Connect the dots: “How do operator-reported near-misses and vendor tools reinforce each other?”
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| 5:30pm - 6:00pm |
MCBOA “Driving Excellence” Awards
- Operator of the Year
- Associate/Vendor of the Year
- Troy Voigt Leadership Award
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| 6:00pm - 7:30pm |
Vendor Showcase / Social Hour with Hors D'oeuvres |
WEDNESDAY, NOVEMBER 12
| Time: |
Agenda Focus |
| 7:00am - 2:00pm |
Registration Open |
| 7:30am - 8:15am |
Breakfast & Business Connections |
| 8:15am - 8:30am |
Morning Kickoff |
| 8:30am - 9:15am |
Panel: Retaining Drivers & Staff Through Culture and Communication
Practical ways to build belonging, recognize staff, and improve leadership communication. |
| 9:15am - 10:15am |
Interactive Scenario Workshop: When Things Go Wrong: Business Continuity Beyond Security Drills
- Tabletop scenarios (cyberattack, system outage, severe weather).
- Operators brainstorm responses and share with group
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| 10:15am - 10:45am |
Vendor Showcase & Refreshment Break |
| 10:45am - 11:45am |
Partners in Safety: FMCSA & MN State Patrol
- Compliance Updates & Enforcement Trends
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- Latest FMCSA rulemakings (hours of service, medical certifications, drug & alcohol testing, CDL updates).
- Minnesota State Patrol priorities: roadside inspections, vehicle condition hot spots, driver behavior enforcement.
- What inspectors are really looking for in 2025.
- Safety & Risk Prevention
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- Common violations found in Minnesota (and nationwide) — and how to avoid them.
- “Lessons learned” from recent crashes or investigations.
- How operators can strengthen safety management systems to stay off the radar.
- Collaboration & Q&A
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- Federal and state working together — how information flows between FMCSA and State Patrol.
- Open Q&A: What's confusing or concerning in real life?
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| 11:45am - 12:30pm |
Leadership & Growth Session: More Than Wheels — Using Fleet Refresh to Rebuild Brand Identity
How design, interiors, and service upgrades refresh customer perception. |
| 12:30pm - 1:30pm |
Lunch & Learn: The Road Forward Together — Operators + Vendors, One Industry |
| 1:30 - 2:15pm |
Board Nominee Presentations & Elections |
| 2:15pm - 2:30pm |
Sponsor Recognition & Closing Remarks |
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| Please note: This agenda is fluid as we wait for final commitments from speakers and participants. |
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Cancellation Policy: Individual cancellations will be accepted in writing only.
- Cancellations made prior to 5:00 p.m. PT on Friday, October 24, 2025, will receive a full refund, less a $25.00 processing fee.
- Cancellations made between 5:00 p.m. PT on Friday, October 24, 2025 and Friday, November 3, 2025, will be offered at 50% of registration fee.
- Cancellations made after 5:00 p.m. PT on Friday, November 3, 2025, as well as no-shows, are not refundable.
Waiver of Liability:
By registering for the Minnesota Charter Bus Operator's Association (“MCBOA”) 2025 Annual Meeting (“Convention”), Registrant hereby irrevocably releases MCBOA, its staff, directors, presenters, employees and any other individuals or entities associated with MCBOA, from any and all liability related to, or arising from, Registrant’s attendance and participation in the Convention, the information provide therein, changes to its schedule, and hospitality services (e.g. lodging, food and transportation) incidental to the Convention, including, but not be limited to, any and claims, actions or losses for bodily injury, property damage, death, costs, expenses, and charges. Registrant voluntarily and knowingly assumes all risks related to, or arising from, the Convention.
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